Orlando Search Engine Marketing

By Gail Hamilton

If you want to show you really care, send a written thank you letter instead of a dashed-off e-mail or a quick phone call. It means you think the gift important enough to make the extra effort. For business and charity, a proper thank you can make all the difference to your future success.

Follow these easy steps and your letter will be a joy, not a chore.

1. Be organized.
Keep careful track who needs to be thanked for what. After a shower, wedding or riotous birthday celebration, it is very embarrassing not to remember who gave you the expensive stainless steel juicer, the matching set of whoopee cushions or the envelope stuffed with cash. The giver is dying to hear just how thrilled you are with their particular contribution.

2. Be prompt.
Though it is better for your letter to arrive late than never, respond as promptly as you can. Write within a day or two for dinner and within two or three days after receiving hospitality. You have about two weeks to thank for gifts unless they are wedding gifts. In that case, you send notes right after the honeymoon. To answer expressions of sympathy for a loss or death, it is fine to reply within six weeks when you a feeling up to the task.

3. Choose the right style.

The style and degree of formality is determined by the party you are addressing. A formal letter strictly observes all the rules of letter writing which can be found in many excellent reference books. A few lines of thanks to a close friend can be dashed off by hand on a leaf of green froggy note paper. Always address your letter to a specific person, not a department or a title. When a gift comes from a number of different people, each must receive a thank you note.

4. Be direct.
Unless you have reason to expand, it’s best to keep to a single page. Take an easy, conversational tone, just as though you are talking face to face. Let your words flow straight from the heart.

5. Begin with the reason you are expressing your appreciation.

“Thank you so much for the lovely lava lamp you gave me for my birthday.”

“I appreciate the time you took from your busy schedule last week to meet with me yesterday.”

“I don’t know what our charity would do without generous donors like you.”

6. Show how the gift affected you.
Expand your appreciation by explaining how what you are thanking for made you feel, affected you life or thoroughly delighted you. Recognize thoughtfulness and generosity.

“The lava lamp is a perfect match for my orange shag rug and fits right in with our retro decor. Every time I turn it on, I will remember your thoughtfulness and be transported back to the that first college dorm we decorated together.”

“The advice and contacts you so kindly provided have already helped enormously in developing the project. Ms. Wilma Hanes has agreed to analyze our marketing plan. You have greatly improved our prospects of success.”

“Your donation provided a new water pump for a well in Africa so village children can finally have clean water.”

7: Wrap up with more thanks and sign with a flourish.

“Thanks again for giving me a gift that reminds me of so many happy times.”

“Once again, please know how deeply I appreciate your efforts to help me with this important task.”

“On behalf of the children, I thank you from the bottom of my heart for caring enough to help.”

Your prompt, warm, well-written thank you letter will succeed in its goal - to make the recipient feel truly special and appreciated.

Some informative links to follow here:

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